California Probate - A General Timeline


What is Probate?

California probate is nothing more than a title clearing process. The state judge appoints the personal representative, the personal representative collects all the assets, pays all the valid debts from the assets collected and distributes the money to the rightfully heirs. This whole process is supervised by a state judge and usually takes about one year to complete.


Who can be the Personal Representative?

If there is a will naming an individual to be the personal representative then the court will appoint that individual to be the executor of the estate. If there is no will, then the surviving spouse, children, parents, relatives or creditors can petition the court to appointment themselves to be the administrator of the estate. The executor or administrator's duties are the same. If there is a dispute as to who should be appointed as the personal representative, then the California Probate Code establishes a rule of priority as to who should be appointed.


Which Assets are Subject to Probate?

Not all assets need to go through the probate process in order to pass to the heirs. For example, 401K accounts, IRAs, life insurance and other types of retirement accounts usually do not need to be probated because these types of assets have designated beneficiaries. Likewise, real estate properties that are held as joint tenancy, community property with right of survivorship or held in a living trust do not need to be probated. Once the potential assets that need to be probated are identified and the gross value exceeds $150,000 then a probate is mandatory. If a house is held in the deceased parent's name then most likely a probate will be needed. If the decedent does not own a home but has cash in the bank exceeding $150,000 then a probate is needed. All assets passing to a surviving spouse do not need to be probated but rather a spousal petition can be filed. A spousal petition process takes about two months, whereas, the probate petition process takes about one year. 


The California Probate Timeline

The following is an outline of what and when things will happen in the usual probate situation.


  • File the "Probate Petition" at the courthouse (1st to 2nd month)
  • Notice of the first court hearing date published in the newspaper of general circulation in the decedent's resident city and notice mailed to all heirs and named beneficiaries (1st to 2nd month)
  • First court hearing date is held (2nd to 3rd month)
  • Issued Bond -- if ordered by the judge (2nd to 3rd month)
  • "Letters" & "Order" appointing the Personal Representative are issued (2nd to 3rd month)
  • Personal Representative gathers all assets and inventories for safe keeping (0 to 3rd month)
  • "Notice to Creditors" form sent to all reasonably known creditors (2nd to 4th month)
  • Real estate properties are sold if necessary (3rd to 4th month if Full Authority is granted under the IAEA)
  • "Inventory & Appraisal" form filed with the court (4th to 6th month)
  • "Change in Ownership Statement Death of Real Property Owner" Form filed with the County Recorder (4th to 6th)
  •  "Claim for Reassessment Exclusion for Transfer between Parent and Child" Form filed with the County Recorder (4th to 6th month)
  • Debts are paid (4th to 6th month)
  • Taxes paid (6th to 12th month)
  • Petition for Final Distribution is filed (8th to 12th month)
  • Second court hearing date (9th to 12th month)
  • Order signed by the judge allowing distribution to heirs (9th to 12th month)
  • Final Distribution to heirs/beneficiaries (9th to 12th month)
  • Case closed (10th to 12th month)

Closing the Estate The probate administration begins when the judge appoints the personal representative (PR), which is signified by the court issuing a form called "Letters". The PR can now sell the applicable assets (such as the house) to pay off all the debts and taxes. After the estate assets have been appraised and liquidated, the estate can petition the court's permission to distribute the money to the heirs, pay the personal representative's fee and the probate attorney's fee, and file the appropriate paperwork to release the personal representative from any further duties and liabilities.  


Information provided by The Law Offices of Paul Horn.   


Paul Horn Attorney& CPA